CMS

CMS Training for Network Support Specialists and School Webmasters

April 22toc (for PDN Schools only) July 26, Aug. 20
 * 2010 Dates** : Jan. 11, Feb 1

Link to this page: **http://tinyurl.com/cmsagenda**

Facilitator: Carolyn Semet = = = = =CMS Training Agenda= Join our[| learning network] and CMS Support Group || media type="custom" key="5233791" align="center" || Tour of the CMS school website 1. Color scheme (1-2 colors) - Use HTML Color Wheel or HTML Code Chart for accuracy 2. Modern vs. classic template 3. Photo of the front of your school building (jpg, gif or png format - must be an image of the front of the school, should be 318 pixels wide at 72 dpi) - Now this can be changed yourself! 4. School logo/motto The Page Types: Front page/standard page, file page, link page, calendar event page, photo page, news page, embed page Making changes to the Front Page: > **Password: cmsuser_ OR schooluser_ ** Adding a page: explanation, demonstration, practice Logging in Moving a posting Deleting a posting Rearranging the order of posts Inserting a picture into a post vs. summary images (limit 200KB) Adding calendar items - Creating an event Adding photos to the photo album Embedding content into a page - ie. video, flickr photo album, Google form || > //Office of WEB Management Services// || = Additional Resources =
 * **Time** || **Topic/Resources** ||
 * 8:30 || Arrival/ Sign-in/ Review Agenda
 * 9:00 || Welcome/ Sign-in/ Introductions
 * Answer the question below.
 * Have you used CMS before? What experience do you have with web design?
 * Agenda Review ||
 * 9:00 || ***Click here to submit your response***
 * 9:20 || CMS – What is it? and Why Use it?
 * Join CMS Support Groupon our learning network
 * Respond to the discussion ||
 * 9:30 || ===CMS - Housekeeping===
 * **Web Services**
 * CMS Training Manual- Reference it
 * IAUP - Be familiar with it
 * Student permission forms - Distribute it
 * Media Consent Form (in 9 languages) and WWW Parental Consent Form for student work: [[file:oetmanhattan/Parental consent to post student's work on www.doc|Parental consent to post student's work on www.doc]]
 * DOE Language and Style Guide (click on A Guide to Our New Web Site ) - Be aware of it
 * ** DOE WWW forms ( **** including ** ** request for instructional to administrative LAN form) **
 * DOE Teacher and Staff Consent Form: [[file:oetmanhattan/consent_teacher_staff.pdf|consent_teacher_staff.pdf]] ||
 * 9:55 || Introduction to CMS and school web presence
 * Who can be a CMS webmaster? What you should know and what you don’t need to know.
 * Where CMS can be edited: Now in and out of DOE network
 * What teachers are using to create classroom webpages
 * When to employ third party products to enhance the school web presence ||
 * 10:15 || ===Customizing your school's site===
 * Looking at school sites in CMS – P.S. 46Q
 * Customizing the look of your site
 * How to customize: Send an email to creative@schools.nyc.gov with the changes requested and/or attached images. Please include all requests in one email. Allow 6-8 weeks for processing. ||
 * 10:45 || Break ||
 * 11:00 || ===How to access your school's website===
 * From the administrative computer at your school -Authoring Server on vlan2
 * From any computer with Internet access - Authoring from Internet ||
 * 11:10 || A closer look at the CMS School Template
 * **Masthead -** Customization (see above)
 * School details – explanation, demonstration
 * Making changes to the left navigation panel:
 * Channel – no say
 * Section – some say
 * Page – all say
 * DOE supplied content vs. School supplied content ||
 * 11:20 || Demonstration - Editing the standard page
 * Logging into the system
 * Live view vs. Edit View
 * School Details
 * Channels
 * Basic Posting - **Tour of the Editor**
 * The buttons we know because we use Word
 * The buttons unique to this editor that you will actually use: link, image manager, document manager, pasting buttons
 * Submitting and approving
 * **DISCUSSION:** What are the implications if you are the approver?
 * Responsibility for what’s posted
 * Being responsible: Copyrights, Media consent forms, spell check, proofreader
 * Copyright issues regarding images
 * What you’re not responsible for: (not under the jurisdiction of the NYC Department of Education) ||
 * 11:30 || **Adding Content to the site**
 * Creating a new web page**
 * 1) **Page Title**
 * 2) **Top Text**
 * 3) **Bottom Text**
 * 4) **Summary**
 * 5) **Summary Image**
 * 6) **NEW PAGE url and search title**
 * 7) **Save/Exit, Approve**
 * 8) **Sort items in Channel: explanation, demonstration**
 * Adding a link**
 * Internal vs. External
 * ALWAYS open in a new window for an external link
 * Adding an attachment**
 * File size limit ( 500KB)
 * Other Options if file is too large
 * 1) Upload to a Google Doc and link to it
 * 2) Link to it on a secondary school site, wiki, or blog ||
 * 12:00 || **Logging into the training environment & Assign training user IDs**
 * ** Training Site: ** []
 * ** Today’s Site # 1 **
 * ** Username: qa\cmsuser 1-15 OR qa\schooluser **1-25
 * INDEPENDENT Work - Tasks to do **
 * Create a web page (ie. Mission Statement) under your assigned #
 * Add 2 types of links - internal (ie. to your school site) and external (ie. to Google)
 * <span style="font-family: Arial,Helvetica,sans-serif; font-size: 10pt;">Add a file attachment ||
 * 12:30 || **LUNCH** ||
 * 1:20 || Adding top links
 * a. File page (when to choose this over link button in editor)
 * b. Link page (when to choose this over link button in editor)
 * c. calendar event page (using the calendar)
 * d. photo page (links off front page)
 * e. news page (mirrors on front page)
 * f. embed page (embed code) ||
 * 1:45 || **Work Session with personalized assistance -**
 * Adding content to your school site OR practice using the training site**
 * Adding a new page (post)**
 * Adding top links**
 * Adding a link (internal vs. external)**
 * Adding an attachment**
 * 2:45 || ===Reflection and survey completion=== ||
 * 3:00 || ===Follow-up Support===
 * CMS FAQ's <span class="wiki_link_ext">- Most frequently asked support questions
 * **Post your questions to our CMS Discussion group**
 * Refer to the CMS wiki//
 * CMS Virtual Training Modules - **NEW feature**
 * //For questions about your DOE website please contact WMS at 718-935-4045//

Copyright Friendly Images
[|www.teacherfiles.com] (clip art) [|www.flickr.com] (Search for Creative Commons licensing) [|www.morguefile.com] (Images in public domain) www.wikipedia.com (Most images are in public domain) [|www.pics4learning.com] (Images contributed by teachers for education)

**Resizing Images**
Microsoft Office Picture Manager Preview (on a Mac) - go to Tools > Adjust Size Use Adobe Photoshop (if you have the software program) https://www.photoshop.com / (Photoshop online) [|www.resizeimagesonline.com] [|www.shrinkpictures.com]

Website development tips

 * Visitors should get to the information within 3 clicks
 * Link to words that describe what the link is. Don't use website url's on your page as links.
 * i.e Google vs. www.google.com
 * Keep fonts simple and make minimum use of color.
 * Be aware of using dark colors on a light background and light colors on a dark background
 * Try to avoid fancy fonts - Stick to the basics
 * Avoid using red, green and yellow colored fonts as they are difficult to read
 * Avoid putting too much text on one page
 * Add minimal graphics to enhance the content of the page